CP Support
Nr. i reklamës i Anegino
AU99PC85
Industria
Shërbime
Përshkrimi i punës
Our Client, an international company, operating successfully in the oil & gas sector, is currently looking for professional with motivation and drive to step in the position of Technical Assistant/ CP Support.
Position specifics:
- End-to-end following through and expediting services & long-lead item delivery, acting as an interface and tracking that all required process steps have been executed by the business (business need, PR, SE/GR), CP (sourcing, contracts, POs), corporate (translation, notarization), permitting (AKBN submissions, VAT exemption & cost recovery), logistics.
Cover for (import, customs clearance, delivery), supplier (timely delivery & AKBN submission) and finance (invoicing & payment on time)
- Raising Purchase Requisition on behalf of contracts holders and users (Contract Holders in Wells, Logistics, HSE etc.)
- Request amendment of POs to accommodate Service Entry and Goods Receipt creation on behalf of Contract Holders (Contract Holders in Wells, Logistics, HSE etc.)
- Route internal or external enquiries related to Contracts, POs, invoices, deliveries etc. through the adequate channel e.g. PO to CP or payment status to finance (all departments)
- Filing and keeping up-to-date all records of the company’s third-party spend contracts in the company CP file room & developing a track log of contracts temporarily removed of CP file room
- Coordinating the signature round, translation and notarization of contracts (or standalone Purchase Orders) for application to AKBN
- Designing, implementing and housekeeping the company’s Contracts library in SharePoint for virtual consultation by CP and the Business (CO, CH, CS, HSEE), including BPR minutes and Contract Management Plans (CP, HSE, Contract Holders in Wells, Logistics, HSE etc.)
- Seconding Contract Specialists to amend or to correct Purchase Orders to ensure AKBN cost recovery requirements (CP, Contract Holders & Permitting)
- Lodging and following up on requests for the creation of contracts in SAP, service or materials masters with the Contract Data Team using CMS and OASA (CP)
- Creation and Monitoring of ACV reports (CP & Contract Holders)
- Lodging and following up on requests for the creation of vendors in SAP (CP)
- Ensuring CMS Contract Management Records are up to date (CP)
- Supporting the continuous improvement or the implementation of Group CP initiatives (CP)
- Other ad-hoc tasks
Experience/Attributes
- Fluent in English and Albanian
- Ability to quickly gain a comprehensive understanding of a process across different business areas
- Ability to influence and chase stakeholders without formal authority
- Result oriented, clearly owns and delivers tasks end-to-end with limited supervision
- Ability to prioritize and simultaneously manage multiple tasks across different business areas
- Taking initiative for improvements & eliminating waste and capacity to exercise sound judgment
- Good time management skills
- Attention to detail
- Self-motivated, patient and persistent
- An intermediate level of experience in Administration and / or Contract Management
- Proficient in MS Office applications, SAP experience a plus
- Enthusiasm and keen to learn and to potentially develop to a CP professional
If you are interested, please submit your application within Monday, 10.04.2017
*Please note that this is a temporary position
Position specifics:
- End-to-end following through and expediting services & long-lead item delivery, acting as an interface and tracking that all required process steps have been executed by the business (business need, PR, SE/GR), CP (sourcing, contracts, POs), corporate (translation, notarization), permitting (AKBN submissions, VAT exemption & cost recovery), logistics.
Cover for (import, customs clearance, delivery), supplier (timely delivery & AKBN submission) and finance (invoicing & payment on time)
- Raising Purchase Requisition on behalf of contracts holders and users (Contract Holders in Wells, Logistics, HSE etc.)
- Request amendment of POs to accommodate Service Entry and Goods Receipt creation on behalf of Contract Holders (Contract Holders in Wells, Logistics, HSE etc.)
- Route internal or external enquiries related to Contracts, POs, invoices, deliveries etc. through the adequate channel e.g. PO to CP or payment status to finance (all departments)
- Filing and keeping up-to-date all records of the company’s third-party spend contracts in the company CP file room & developing a track log of contracts temporarily removed of CP file room
- Coordinating the signature round, translation and notarization of contracts (or standalone Purchase Orders) for application to AKBN
- Designing, implementing and housekeeping the company’s Contracts library in SharePoint for virtual consultation by CP and the Business (CO, CH, CS, HSEE), including BPR minutes and Contract Management Plans (CP, HSE, Contract Holders in Wells, Logistics, HSE etc.)
- Seconding Contract Specialists to amend or to correct Purchase Orders to ensure AKBN cost recovery requirements (CP, Contract Holders & Permitting)
- Lodging and following up on requests for the creation of contracts in SAP, service or materials masters with the Contract Data Team using CMS and OASA (CP)
- Creation and Monitoring of ACV reports (CP & Contract Holders)
- Lodging and following up on requests for the creation of vendors in SAP (CP)
- Ensuring CMS Contract Management Records are up to date (CP)
- Supporting the continuous improvement or the implementation of Group CP initiatives (CP)
- Other ad-hoc tasks
Experience/Attributes
- Fluent in English and Albanian
- Ability to quickly gain a comprehensive understanding of a process across different business areas
- Ability to influence and chase stakeholders without formal authority
- Result oriented, clearly owns and delivers tasks end-to-end with limited supervision
- Ability to prioritize and simultaneously manage multiple tasks across different business areas
- Taking initiative for improvements & eliminating waste and capacity to exercise sound judgment
- Good time management skills
- Attention to detail
- Self-motivated, patient and persistent
- An intermediate level of experience in Administration and / or Contract Management
- Proficient in MS Office applications, SAP experience a plus
- Enthusiasm and keen to learn and to potentially develop to a CP professional
If you are interested, please submit your application within Monday, 10.04.2017
*Please note that this is a temporary position
Data e aplikimit të fundit : 10 Prill 2017